As the mobile phone, computer or electronic mail, fax machine has its little rules of courtesy. However, we show that although the use of electronic mail has removed a major role is still very machine used in many offices.

Some tips to remember when using the fax

1. Draw up the fax, as if it were a business letter, i.e. a typewriter or computer are permitted to send a fax written by hand, if you speak to a person known or trusted.

2. Always use a white paper or clear tones to give greater clarity to the fax. It is a waste of time, receive a fax at barely see anything (when sending on pictures, diagrams or drawings).

3. The wording must be clear, brief and concise. Remember that it is half to make something immediately. Be brief.

4. Generally, to be a public office not be used for personal communications.

5. Like any other document, do not forget to sign it. It is bad manners to send press releases “anonymous” without signature. Although using a machine is the communication between people.

6. If you send more than one sheet, indicate somewhere on your sheet, but using fax covers, the number of pages you send. Fax numbers arrive in one day, and we could have a problem to identify those who have different faxes.

7. Try not to “monopolize” the use of fax, whether that is shared by more people than you or is shared by several departments.